morfizm (morfizm) wrote,
morfizm
morfizm

Documents management

I'll share my solution for avoiding mess in documents and notes. I've been using it for years, and it works very well. Actually, I won't talk about the entire solution, but only one key idea, that I believe can be useful in many applications.

The key idea is a combination of (a) and (b).

(a) to have a managed structure for documents. E.g. certain directories where you put them, rules for naming, classifiers, hierarchies, procedures (habits) for reviewing lists, and so on.
(b) every time you see a document in a wrong place - delete it without looking, pretend this document didn't exist.

The latter is hard (psychologically) to begin, and you'll likely lose important documents and will have to re-do some work when you're just starting to apply this principle, but it's incredibly effective, and will cause overall productivity improvement when used consistently. Long-term psychological effect is that every time you feel the document is important, you'll file it properly, it will be a no-brainer (because otherwise it will get deleted).

For transition period you can move all existing stuff into some unorganized pile, but under certain root directory, and search/pull documents from it on "as needed" basis, as you start developing a new well-managed structure.
Tags: in english, order
Subscribe
  • Post a new comment

    Error

    default userpic

    Your reply will be screened

    Your IP address will be recorded 

    When you submit the form an invisible reCAPTCHA check will be performed.
    You must follow the Privacy Policy and Google Terms of use.
  • 4 comments